Custom Project Management Software: Core & Extended Features, Benefits, Costs

• Project initiation and approval workflows.
• Setting project goals, milestones, KPIs, and deadlines.
• Planning and scheduling project activities.
• Checking the availability and costs of the required human, financial, and physical resources.

• Tracking the completion status of each project task and consumption of project resources.
• Monitoring the overall project progress.
• Updating project tasks in real time.
• Automated notifications about task updates to corresponding team members.
• Automated evaluation of the project health (milestones, deadlines, KPIs are checked against the planned parameters).

• A project team’s lineup planning and assigning employees to the project roles.
• Scheduling high-demand professionals to ensure their availability for the upcoming projects.
• Monitoring the project team’s workload and performance.
• Checking the progress of each team member.

• Project budget estimation and planning with regard to the planned labor and non-labor costs.
• Requesting/scheduling the needed financial resources and project budget approval.
• Setting budget groups for the project and modelling scenarios of budget allocation into them.
• Tracking the project budget usage per budget allocation group.

• Checking the real-time availability of the company’s assets (e.g., machinery, hardware, software licenses, facilities, medical equipment, etc.) and consumable resources.
• Monitoring the consumable resources consumption and its compliance with the planned amounts.
• Requesting/scheduling the needed or high-demand physical resources.
• Modelling purchasing vs rental scenarios for physical resources to decide on the most cost-effective resourcing model for the project.
• Detecting the over-allocation cases.

For project managers:

• Monitoring the actual time spent on each task by each team member.
• Getting personal time reports on project team members.
• Planning and visualizing team members’ availability.

For project team members:

• Logging time for project-bound activities.
• Automated time tracking.
• Controlling personal progress and performance.

• Setting, evaluating, and prioritizing project risks.
• Monitoring risk factors throughout the project.
• Assigning risk mitigation activities to a corresponding project stakeholder.

• Outlining accountability and collaboration scenarios within the project team.
• Organizing and monitoring group tasks.
• Simultaneous work on the project in a group.
• Built-in communication tool or an integration with third-party software (e.g., Microsoft Teams, Slack, etc.).
• Sharing, editing, co-authoring project documents.
• Creating and managing a project-specific document repository.

• Visualizing the information on the project tasks, schedules, and resources in interactive charts.
• Structuring and breaking down project activities.
• Planning the project’s resources capacity.
• Providing a single source of truth on the project’s progress for all project stakeholders.

• Monitoring all projects in the portfolio simultaneously.
• Outlining dependencies between projects, resources, and assets.
• Assigning strategic KPIs to each project in a portfolio.
• Setting custom ranking criteria for manual or automated project prioritization in the portfolio.

• Interactive program roadmapping based on long- and short-term strategic needs and resource availability.
• Assigning and monitoring specific tasks and goals, to projects comprising a program.
• Identifying unhealthy projects that jeopardize the program’s success.

• Booking deficit employees for high-priority projects.
• Viewing employee availability charts for optimized project planning and scheduling.
• Outlining cases of employees’ over-allocation.

• Automated approval workflows for project and program budgets.
• Monitoring the project/program budget usage against the set budget targets.
• Automated assessment of project/program ROI.

• Modelling what-if scenarios with varying budgeting and resource utilization constraints to decide on the best fitting portfolio optimization strategy.
• Setting what-if scenarios for the grounded resources allocation in the cases of projects competing over the same resources.
• Customizable reports on portfolio statistics, program progress, resource capacity and utilization, etc.